Applying to hire Potters Fields Park or St. John's Churchyard

Welcome to the application site for Potters Fields Park.  Before you begin an application, please make sure you have first made an enquiry by phone or email to check your event's feasibility and that the dates are available.  Please also ensure that you read the advice and information provided under the Useful Documents section to the right of this page, in particular the Event Hire Guide. A CAD site plan is available on request.
 
If this is your first time making an application you will need to register your details to set up an account. The system will remember your basic details and you can then make an application or check the details of an existing application. Submitting an application does not mean you have booked the space; your application will go through a period of consultation and negotiation before a booking is confirmed, but we will hold provisional dates for you during this time until the booking is either confirmed or withdrawn/cancelled.   Please note that full payment is required in advance of the event. 
 
Site access times for builds and de-rigs are from 07.00 - 23.00 (Mon - Sat) and 07.00 - 22.00 (Sun).    No work is permitted outside these hours.   Legally we are able to hold events till 23.00 Monday - Saturday and 22.00 on Sundays, but are very unlikely to permit late evening activities as there are residential buildings next to the park.  All events must respect the site and our commercial and residential neighbours. 
 
We usually require a minimum of 4 weeks' notice to consider your event, although this may be flexible for smaller activities.
 
As a minimum, we require the following documents for your event: 
 
  • Public Liability Insurance (minimum £5 million cover - may be higher for some events)
  • Risk Assessment & Method Statement (RAMS)
  • Event Management Plan
  • Site Plan showing your event layout
  • Build, live event and de-rig schedule
  • Traffic Management Plan and Vehicle Access Form

Additional documents may be required for some events.    Before submitting your documents, please check them carefully to make sure that they are up to date and specific to the event and the venue.  (Even if you have booked events with us in the past, requirements may have changed, so please don't rely on previous documents).   

You can call us with any queries on 020 7036 6410.   We look forward to receiving your application and working with you on a successful event.